STUDENT POSTER COMPETITION

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ABOUT

EXPECTATIONS

INSTRUCTIONS

 

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Welcome to OCEANS 2019 Marseille Student Poster Competition! The Student Poster Competition offers an opportunity for students to travel to an OCEANS conference to present their research with a portion of their expenses paid. There are two OCEANS conferences held each year and each conference hosts a Student Poster Competition. During each competition 15 – 20 students (depending on available funding) are selected for the prestigious program. Students from colleges and universities around the world are eligible to compete. Please take some time to read the information provided on the site. We hope you will consider submitting an abstract to the Student Poster Competition as this is a wonderful opportunity to share your research, present during a professional conference, network with industry professional, meet like-minded students from all over the world and travel!

ABOUT

Beginning in 1989, Colonel Norman Miller created and implemented the first Student Poster Competition (SPC) during the OCEANS conference in Seattle, Washington. The competition continued ever since on an annual basis during the OCEANS conference, and then on a bi-annual basis as the OCEANS conference grew to an annual North American conference and an annual Europe/Asia conference.

Students from colleges and universities from around the world are eligible to compete. As the abstract window for a conference opens, students can chose to submit an abstract to the SPC. All abstracts are reviewed by a panel of volunteers to determine if the abstract is of high enough quality to be admitted to the pool of accepted abstracts for the conference. Those abstracts connected to the SPC are reviewed a second time by a specific set of reviewers dedicated to the SPC. Of those hundred or so abstracts received each cycle, a select few are invited to participate in the SPC. Those abstracts not selected for the SPC are invited to submit a paper to one of the Technical Session in the conference tracks.

Acceptance to the SPC is an honor for the students. Their work is highlighted during the conference, they compete for prizes, and a very important perk for the SPC participants, and their travel, lodging and conference registration are partially covered by the conference. Makes you wish you were a student again. In addition the technical paper submitted by the first place winner is published in The Beacon, the IEEE OES newsletter.

The Office of Naval Research (ONR) and the Office of Naval Research Global (ONRG) have supported the Student Poster Competition since inception. The generous support of ONR and ONRG has enabled hundreds of students from around the globe to attend OCEANS conferences and share their research with the community. We are deeply grateful for their continued backing of the program.

The Student Poster Competition Judges and reviewers dedicate countless hours to the program. Reviewers sort through hundreds of abstracts to create a short list of a select few students and offer invitations to compete. Once at the conference, the Judges volunteer their time to visit all posters and speak with the students to understand the research presented. The Judges meet and discuss all posters and determine the winners, which can be a very difficult decision. These actions occupy several hours of conference time and we are appreciative of their sense of volunteerism.

EXPECTATIONS

If you are selected for the Student Poster Competition, to satisfy the requirements of the Student Poster Competition, you will be expected to:

  • Submit an abstract to the Technical Program (using the Author’s Guidelines) by the due date and select the option for consideration in the SPC program
  • Login to your account no later than 18 March 2018 after receiving notification on 11 March 2019
  • Submit a full paper to the Technical Program by 8 April 2019
  • Author instructions for full paper
  • Communicate with the Student Poster Chair for the conference, they will send emails with all the information needed, PLEASE maintain communication
  • Book travel by the requested date sent by the Student Poster Chair
  • Arrange for any needed travel visas in a timely manner
  • Submit your poster electronically by the due date: 27 May 2019 Author instructions for posters
  • Attend a SPC Meeting, the Student Poster Chair will provide details Please bring documents that could demonstrate that you are a full-time student enrolled in an accredited program to SPC meeting.
  • Attend the Student Mixer during the conference
  • Place your poster on Display by the time given by the Student Poster Chair
  • Students will be expected to staff their posters during conference breaks and events. A specific schedule will be provided by the Student Poster Chair, however be prepared to spend the majority of your conference days staffing your poster.
  • Attend the Student Poster Competition Ceremony
  • Dismount your poster by the deadline provided by the Student Poster Chair. Any posters left behind will be thrown away; conference staff is not responsible for your poster.
INSTRUCTIONS FOR POSTERS

Author Instructions for posters In order for posters to appear in the Student Posters Competition and be presented at OCEANS Conferences, the following requirements must be met:

  1. Posters must not exceed 95cm in width and 180cm in height (Vertical ONLY)
  2. Please use letters large enough to be read from a distance of 1.5m away.
  3. Make sure to include logos
  4. Make sure to include title, author’s names and affiliations
  5. The title should be the same as the one of your final paper.
  6. Make sure to include acknowledgments.
  7. Materials to mount the posters will be provided on-site.
  8. Please have your poster printed by 5PM, Monday, May 17th.